FlowBuilder

Hiring process flowchart

A hiring flowchart makes the reject points explicit, which is useful for consistent and fair decisions. Each decision should have written criteria behind it.

How to write steps
  • One step per line. Lines connect top to bottom.
  • End a line with ? to make a decision. Indent the answers under it: yes: Ship it, no: Refund.
  • Indent more lines under an answer to continue that branch.
  • -> Step name jumps back to an earlier step (a loop). no -> Step name works inside a decision.
  • Start, End, Done or Stop become rounded start/end shapes.
  • Shape tags: [input] [output] [doc] [db] [sub] [manual] [delay].
  • lane: Sales on its own line puts the next steps in a swimlane.
  • Or paste Mermaid code starting with flowchart TD. It’s detected automatically.

Mermaid code for this chart
flowchart TD
  n1(["Start"])
  n2@{ shape: doc, label: "Receive application" }
  n3{"Meets the must-have criteria?"}
  n4["Send a polite rejection"]
  n5["Phone screen"]
  n6{"Good fit after the screen?"}
  n7["Team interview"]
  n8{"Hire?"}
  n9["Check references"]
  n10[/"Make the offer"/]
  n11(["End"])
  n1 --> n2
  n2 --> n3
  n3 -->|"no"| n4
  n3 -->|"yes"| n5
  n5 --> n6
  n6 -->|"no"| n4
  n6 -->|"yes"| n7
  n7 --> n8
  n8 -->|"no"| n4
  n8 -->|"yes"| n9
  n9 --> n10
  n4 --> n11
  n4 --> n11
  n4 --> n11
  n10 --> n11

The steps as text

This is the source of the chart above, so the template is readable even without the diagram.

Start
[doc] Receive application
Meets the must-have criteria?
  no: Send a polite rejection
  yes: Phone screen
    Good fit after the screen?
      no: Send a polite rejection
      yes: Team interview
        Hire?
          no: Send a polite rejection
          yes: Check references
            [output] Make the offer
End

More flowchart examples

Online order fulfilmentFrom checkout to delivery, including payment failure and stock checks.Employee onboardingHR, IT and the manager each have a lane; the new hire gets set up by day one.Customer support ticketTriage, escalate and close a support ticket with a satisfaction check.Expense approvalSubmit, approve and reimburse an expense claim with a manager threshold.

Questions people ask

How do I edit this hiring process flowchart?

Change the text in the editor. Each line is a step, lines ending in “?” are decisions, and indented lines are the answers. The chart redraws as you type and is saved in your browser.

Can I download it?

Yes: PNG for documents and slides, SVG for sharp printing, or Mermaid code for GitHub, Notion and Obsidian.